Task & Workflow Management Coordinator

About the role

We are seeking a highly organized, responsible, and proactive Task & Workflow Management Coordinator to oversee and continuously improve our task and project management environment. The role ensures that projects, tasks, deadlines, priorities and dependencies are accurately structured, maintained and visible across the organization.

Key responsibilities

• Administer and enhance the organization’s task and project management system, ensuring clear and efficient structures.
• Configure workflows, project structures, statuses, fields, templates, dashboards, automations and related components.
• Guarantee that each task and project includes a description, owner, deadline, priority, dependencies and appropriate status.
• Collaborate with department heads and project managers to design and standardise task‑management workflows.
• Monitor timely updates of task and project statuses, identifying overdue, incomplete or unassigned items and following up with owners.
• Track key milestones, deadlines, dependencies and deliverables, flagging potential delays and bottlenecks.
• Develop and maintain organisation‑wide standards, templates, rules and user guidelines for task management.
• Build and maintain dashboards and regular management reports that provide a clear overview of progress, risks and issues.
• Support onboarding, training and user‑role management for the task‑management system.

Required profile

• Highly organised with strong attention to detail.
• Proactive and responsible attitude.
• Excellent collaboration skills, able to work with department heads, project managers and cross‑functional teams.
• Strong analytical mindset to identify inefficiencies and propose improvements.

Required skills

• Experience with task and project management platforms (e.g., Asana, Jira, Monday.com or similar).
• Ability to configure workflows, templates and automations within such systems.
• Competence in building dashboards and generating management reports.