Executive Assistant

About the role

We are seeking an Executive Assistant to support the CEO in managing daily priorities, communications, and travel. The role involves handling highly confidential information and coordinating meetings with senior stakeholders.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily priorities.
• Coordinate internal and external meetings with senior executives, board members, regulators, clients, investors, and other stakeholders.
• Prepare meeting agendas, briefing materials, presentations, reports, and minutes.
• Monitor follow‑up actions arising from CEO meetings and ensure timely completion.
• Handle correspondence, emails, documents, and communications on behalf of the CEO.
• Handle highly confidential financial, corporate, personnel, and strategic information.
• Coordinate domestic and international business travel, accommodation, itineraries, and expenses.
• Screen and prioritize incoming requests and determine appropriate follow‑up.
• Ensure deadlines and commitments assigned by the CEO are tracked and followed up.

Required profile

• Bachelor’s degree in business administration, finance, economics, management, or a related field.
• 3+ years of experience as an Executive Office Coordinator or similar senior administrative role.
• Experience in banking, financial services, consulting, or a corporate environment is highly desirable.
• Excellent written and verbal communication skills.
• Strong organizational and time‑management abilities.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and confidentiality.
• Strong business etiquette and professional interpersonal skills.
• Fluency in English and Russian, both written and spoken.