Senior Executive & Virtual Administrative Assistant (Remote)

About the role

We are seeking a highly organized, proactive, and detail‑oriented Senior Executive & Virtual Administrative Assistant to support executive leadership and key team members of a fast‑growing US‑based company. This full‑time remote contractor position combines executive support, virtual assistance, and general administrative management.

Key responsibilities

• Manage complex executive calendars, schedule meetings, resolve conflicts, and prepare materials for calls.
• Monitor, filter, and prioritize high‑volume email inboxes, drafting professional correspondence and flagging urgent requests.
• Plan and coordinate domestic and international travel, including flights, accommodation, transportation, and detailed itineraries.
• Organize corporate events, virtual team meetings, and strategic workshops.
• Track project deadlines, maintain documentation, and ensure timely follow‑up using tools such as Asana, ClickUp, Trello or Notion.
• Prepare and edit reports, meeting minutes, presentations, and official company documents.
• Perform accurate data entry, maintain electronic filing systems, and facilitate communications across Microsoft Teams, Outlook, and Slack.
• Compile, track, and process expense reports for executives and teams.

Required profile

• 3–5 years of experience in administrative, virtual assistant, or executive assistant roles.
• Exceptional verbal and written English communication skills with a professional tone.
• Proven ability to handle confidential information with discretion.
• Self‑motivated, proactive problem‑solver with strong organizational capabilities.

Required skills

• Advanced proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams).
• Hands‑on experience with project‑management tools such as Asana, ClickUp, Trello, or Notion.
• Typing speed of 50 + words per minute.

What we offer

• Compensation ranging from $1,000 to $2,000 USD per month, paid twice monthly.
• Full‑time independent‑contractor engagement with long‑term growth potential.
• Remote work setup with flexibility to align with US business hours.