Executive Assistant to the CEO (Remote)

About the role

A digital-asset infrastructure group building institutional custody technology and operating regulated entities in Cyprus, Switzerland, the UK and the UAE is looking for an Executive Assistant to its CEO. The role is fully remote and sits alongside the CEO and the Operations Manager in Limassol. It covers the calendar, meeting preparation, decision follow-up, personal administration and correspondence.

Key responsibilities

• Run the CEO's calendar, schedule meetings across time zones, prepare materials and ensure the right people and documents are present, virtual or in person
• Record decisions, assignments and deadlines, follow up with owners and report status back to the CEO
• Plan and book business travel end to end: flights, hotels, transfers, visas and a single clear itinerary
• Handle personal administration within an agreed scope: appointments, documents, travel and payments
• Triage the CEO's inbox where agreed, draft replies, letters and short memos, and make sure important messages get answered on time
• Act as the point of contact between the CEO and internal teams, external partners and providers, passing company-document and KYB requests to the Operations Manager and tracking them to completion
• Provide a short weekly summary covering the upcoming week, open follow-ups and decisions waiting on the CEO

Required profile

• 3+ years as an executive assistant to a C-level executive, ideally in fintech, financial services or a multi-entity group
• Proven experience supporting an executive remotely
• Very organised and self-directed, with calendars, follow-up lists and trackers as a normal way of working
• Good written English, able to draft a letter or memo needing little correction
• Able to move tasks forward with people who do not report to you, including senior ones
• Absolute discretion regarding the CEO's calendar, personal matters and confidential company data
• Availability during Cyprus business hours (EET/EEST), with flexibility for travel or urgent matters
• Russian is a plus

Required skills

• Google Workspace or Microsoft 365
• Task trackers such as ClickUp or similar
• Shared document systems

What we offer

• Competitive salary
• Fully remote work
• 24 working days of paid annual leave
• A close working relationship with the CEO of a fast-growing regulated group in the digital-asset industry